In Q12020, Accession Meeting was renamed to MaX Meeting, so both terms are used in the instructions below.

To log into your MaX UC Meeting / Accession Meeting Standalone account, you will need:

  • Account telephone number
  • Account password

Once you have your credentials, open an internet browser and visit https://phoneware.uccommportal.com and log into your account using these credentials.

After you log into the user commportal for the first time:

  1. Select the DOWNLOADS link at the bottom right of the user commportal window.
  2. Click on the VIEW APPS button.
  3. Click on the MaX UC MEETING or ACCESSION MEETING option, then click on the link that matches your operating system, i.e. Windows or Mac. This will start a download of the MaX UC Meeting / Accession Meeting App setup software.
  4. Click OK and close the commportal window. You will probably not need to visit this site again for meetings unless you need to install the MaX UC Meeting  / Accession Meeting software on another computer.
  5. After the MaX UC Meeting / Accession Meeting installer software download is complete, run it to install the MaX UC Meeting / Accession Meeting app. Accept all requests for authorization that are presented. This will install the MaX UC Meeting / Accession Meeting app and it will run it.
  6. Find the running MaX UC Meeting / Accession Meeting app running on your computer. You should see JOIN A MEETING and SIGN IN. Click on SIGN IN.
  7. Select the SSO Site URL: MaX UC Standalone / Accession Meeting Standalone and click CONTINUE.
  8. Enter your username and password (see above) and click LOGIN.
  9. MaX UC Meeting / Accession Meeting is now set up on your computer and logged into your account. If you exit the MaX UC Meeting / Accession Meeting app and then relaunch it later, it will be logged into your account. If you log out, you will simply need to enter your username and password again to log in again.

How to use MaX UC Meeting:

To start a real-time meeting:

  1. Launch the MaX UC Meeting / Accession Meeting app.
  2. Click on either START WITHOUT VIDEO or START WITH VIDEO depending upon whether you wish to create a meeting that includes video conferencing, audio conferencing, and screen sharing, or just one that includes audio conferencing and screen sharing.
  3. The meeting will be started. You can invite participants via email, or by copying the URL and sending that via another method to participants. Participants can use their computer audio, or they can join by phone by calling 480-712-7555 and entering the ten-digit meeting ID that is shown in the meeting window. This ID will vary.
  4. During the meeting, you can invite others, share screens, request control over another person’s computer, control your video feed, chat, record the conference, and more.
  5. Click END meeting when finished.

To schedule a meeting for a future date:

  1. Launch the MaX UC Meeting / Accession Meeting app.
  2. Click on the SCHEDULE button.
  3. Name the meeting, set the date and time, duration, time zone, and other parameters. Click on Advanced Options for additional settings.
  4. Click on the Calendar link to create an entry on your desired calendar and send invites to participants.
  5. Click the SCHEDULE button when finished.
  6. When the time for the scheduled meeting is near, as the meeting host, you must launch MaX UC Meeting before the appointed time and start the meeting. Do this by launching MaX UC Meeting / Accession Meeting, clicking meetings at the bottom right, then select the desired meeting to start, and click START. As other invitees join the meeting, you will be notified and will see the participant list increase.
  7. During the meeting, you can invite others, share screens, request control over another person’s computer, control your video feed, chat, record the conference, and more.
  8. Click END meeting when finished.

To change settings:

  • Click on the SETTINGS button on the upper right corner of the MaX UC Meeting / Accession Meeting app.
  • You may navigate through the basic settings here, or click on ENABLE ADVANCED FEATURES.
  • Under the advanced features setting, you can set up a personal link ID that can always be used for this account, rather than the random link IDs that are typically assigned per meeting. The personal link IDs need to start with 115 or 116, but we suggest using a code that begins with 1151 followed by the last 7 digits of your main telephone number, for easy remembering.
  • You can also set up JOIN BEFORE HOST to allow meetings to be joined on the fly without needing the host to first start or schedule a meeeting. This would be used in conjunction with the personal meeting link ID discussed above.

If you have questions, please contact the Phoneware Service Department at 602-445-7777 ext. 1, or via email support@phoneware.us.